Printing Services Guidelines

General Information
The Printing Services Department provides the following services to District-funded departments: quick copy, graphic design, offset printing, bindery, color copy, wide format printing. Chartered student body activities and categorical funded programs also have access to the previously listed services. These organizations must submit a purchase order form to Print Services to reimburse the costs of services rendered. See Administrative Regulation No. 3715.

Printing services operates on a first come first served basis and schedules jobs accordingly. Exceptions can be made for projects that fall within the "printing services priorities" list.

Printing Services Priorities

  1. Registration Materials
    enrollment information, class schedules, registration forms

  2. Instructional Material
    syllabuses, worksheets, test forms

  3. Critical Dated Material
    personnel announcements, Board of Trustees materials, specialized forms, charts or graphs, recruiting information

  4. Miscellaneous Materials
    dept. brochures, posters, newsletters, business cards, promotional flyers

Copyright Laws 
The reproduction or printing of all copyrighted material will be done in strict compliance with appropriate laws. See Administrative Regulation No. 3715. For more information on copyright laws, go to the Library of Congress website at http://www.copyright.gov/ or read their Reproduction of Copyrighted Works by Educators and Librarians online at www.copyright.gov/circs/circ21.pdf

Scheduling Projects 
The design and printing process takes time, at least ten working days are needed for average print and graphic jobs. Prior arrangements should be made for extensive projects such as: books and large quantities of a 1000+. Projects will NOT be scheduled until ALL copy and materials have been submitted to the Printing Services Department.

Paper Usage
High volume of paper cases will be issued only after an explanation of the proposed use is provided. Contact the Printing Services supervisor for assistance on such requests. Colored paper will NOT be issued for use in copiers or desktop printers.

Contract Printing
Printing Services has the first right of refusal. Outside vendors will be used only when Printing Services cannot accomplish the work required. The Printing Services supervisor must authorize such contracted work. See Administrative Regulation No. 3715.

Stationary
Letterheads, envelopes and business cards have a standard design for each campus and district. Business cards will be verified and approved by the HR department on your campus. Stationary is available to all contract employees.

Greeting Cards 
Holiday greeting cards or other similar material will NOT be printed or reproduced.

Bulk Mailing
Printing Services cannot print bulk mail flyers or envelopes without the approval of the responsibility center manager or his/her designee.

Legislative Compliance
Government Code Sections 7525, 7526, 7527, and 7530 require that letterhead, stationary, and identification cards be identified as representing a public agency, public entity, district, city, county, or city and county.

  • Printing
  • Bindery